Online Check Writer (OCW) is an advanced, cloud-based platform for modern B2B payments. It brings together vendor management, invoicing, approvals, positive pay, automatic reconciliation, and instant deposit-slip creation for any bank—tools used by millions of U.S. small and medium-sized businesses to simplify day-to-day finance.
Now, there’s a meaningful upgrade to share: OCW has been recognized as a QuickBooks Silver Tier partner. This milestone strengthens credibility inside the QuickBooks ecosystem and, more importantly, delivers tangible benefits for your team. Below is a clear, user-centered rundown of what changes—and how to put it to work.
What Silver Tier Means for You
- Early access to Projects and Sales Tax APIs: Automate real-time sales tax on invoices, reduce manual calculations, and simplify project billing and cost tracking.
- Expanded API limits: Higher, less-restricted call volumes let you sync larger datasets and power data-intensive workflows without throttling.
- Priority technical support: Faster paths to resolution reduce downtime and keep closing your books on schedule.
- Enhanced bi-directional sync: Transactions, vendors, bills, and payments stay aligned across systems, improving accuracy and auditability.
- Advanced reporting and analytics APIs: Pull richer cash-flow, A/R, A/P, and project data into dashboards, alerts, and month-end automations.
- Early access and beta programs: Try new capabilities sooner so you can plan, test, and adopt ahead of the curve.
- Marketplace visibility: The Silver Tier badge improves trust and discoverability for your finance stack.
Step-by-Step: How to Integrate Online Check Writer with QuickBooks
1. Connect to QuickBooks
- Open the OCW Apps page and choose QuickBooks Online.
- Click Connect to QuickBooks, sign in, and select your company.
- Your company profile will import into OCW.
2. Map Bank Accounts Once
- Import bank accounts from QuickBooks.
- Click Map Now beside each account to link it to your OCW account (optionally choose a Class).
- You can edit or clear mappings anytime.
3. Configure Preferences
- From Settings, enable Auto-Downloading, Payee Auto-Update, Category Selection, and the OCW-style check stub.
- Choose check types and download filters that match your workflow.
4. Import Checks
- Go to Payments → Import Payments → QuickBooks Online.
- Select company, date range, and check type, then apply filters.
- Import instantly. If a check’s bank isn’t mapped yet, click Map Now once; future imports will auto-map.
5. Import Bills
- From the Bill List, choose Import Bills → QuickBooks Online.
- Pick the company and time span, then import.
- Pay bills in OCW via check, ACH, wire, virtual card, card payment, or USPS/FedEx check mailing.
6. Import Invoices
- On the Invoices page, select Import Invoice → QuickBooks Online.
- Choose the company and dates, then import.
- Send invoices by email, SMS, or physical mail with a payment link to get paid directly to your bank. (Be sure a bank is mapped first.)
7. Export Checks Back to QuickBooks
- Create checks on the OCW Home page.
- Enable the Export Check checkbox and complete required fields.
- Save details, then go to Payments and click QuickBooks Online to export.
How These Upgrades Reduce Busywork
With Silver Tier, the QuickBooks ↔ OCW handshake is stronger.
- Sales Tax APIs apply correct taxes without spreadsheets.
- Projects APIs align costs, approvals, and billing in one flow.
- Expanded API limits prevent sync interruptions as transaction volumes grow.
- Priority support shortens time-to-fix when edge cases arise.
The result: fewer keystrokes, fewer reconciliations, and a faster path from invoice to cash.
Everyday Example
Accounts payable imports vendor bills from QuickBooks in seconds, pays them in OCW via the method that best fits the payee (ACH, wire, check, or virtual card), and the payment posts back to QuickBooks—accurately, without retyping.
At month-end, finance exports newly created checks to QuickBooks in just a couple of clicks. The team gets cleaner books, tighter controls, and more predictable cash flow.
Built for Control, Clarity, and Scale
Financial operations win when three things align:
- Control (policies and approvals)
- Clarity (accurate, timely data)
- Scale (automation that grows with volume)
Silver Tier status accelerates all three.
- Use API capacity to automate reconciliations and alerts.
- Use Projects and Sales Tax capabilities to tighten compliance and margin controls.
- Use enhanced sync to keep a single source of truth without slowing down operations.
Next Step
Connect QuickBooks to Online Check Writer today and put these capabilities to work. The sooner your data flows in both directions with fewer manual steps, the sooner your team shifts time from maintenance to momentum
